Organization leaders with "All Access" or "Limited Access" permissions with access to messaging have the ability to message the members of their organization. From this area messages can be composed and delivered to various combinations of organization members and officers. There are two criteria that student leaders can use to define the message recipients:
1. Positions (Primary Contact, Member, President, etc.)
2. Specific Members
Using these two criteria a student leader can construct a delivery statement that reads as follows:
Send this message to the following [positions] as well as any of these [specific members].
Student Leaders can also send messages to all members of their organization, excluding specific individuals as appropriate.
To create a message:
1. Log in to your campus site.
2. Go to your organization's page.
3. Go to Roster on the top menu.
4. Click on the "Messaging" link.
5. Click "Create Relay" or "Text SMS" for the appropriate delivery method.
6. Select the positions or individual members that you would like to send the message to by selecting "Edit" within each component.
7. Then, add a subject line (the subject line will not carry over to your message relay, it is for internal records only).
8. Once you have completed these steps, click generate. You will see the screen below.
9. After you receive this message, you will want to take the "Temporary Relay Address" (generated in blue), open a new email in your preferred email account (e.g., Outlook), and add this into the "To" field.
10. Add a subject line, and a body of the email along with attachments (if any). Once all steps are completed and all information has been added to your email, you are ready to send your message.
** Remember that messages are sent within the system and then out to an e-mail address if the user has not opted out of receiving messages via e-mail in their notification settings. **
** The same process and options are available to send text messages to those users who have identified a mobile phone number in their notification settings. Access the Texts (SMS) tab on the Messaging page to send/view text messages. Text messaging is only available if your campus has purchased the appropriate software package.
Due to the nature of SMS messaging, this method of communication is not instantaneous and should not be used as the only means of communication when you need to ensure delivery of a message. **