Event Approval Certificates are PDF documents that act as proof of approval for an organization hosting an event. As an administrator, you may wish to encourage organizations to bring a printed copy of this certificate to their event in order to demonstrate approval for use of the event space, space-specific equipment, or other event resources such as catering, security, etc.

These certificates include summary information on the event (including title, location, start/end time, description, contact information for the requester, etc.), the name of the approval granter, date/time of approval, and the approval recommendations from staff who reviewed the event.

Accessing your certificate as the submitter of an event

If you are a student or a user who submitted an event request and now needs to access your event approval certificate, you can do so by following these steps. Keep in mind only users with access to manage events in the organization will be able to access this information.

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  1. Navigate to the organization site from which you submitted the event request.
  2. Click Events and locate the event you need the certificate for.
  3. Scroll down to the "Manage Events" section.
  4. Click View Certificate.
  5. The event certificate will open in a separate window. From here, instructions will be listed at the top of the page to print or download the certificate as a PDF.

Accessing a certificate as a site administrator

As a site administrator with access to manage events, you can access the event certificate for any approved event.

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  1. Go to your Administration tools and select the Events dropdown.
  2. Select Event List and locate the event for which you need to view the certificate.
  3. To the right of the event listing, click the middle icon that looks like a piece of paper with writing on it.
  4. The event certificate will open in a separate window. From here, instructions will be listed at the top of the page to print or download the certificate as a PDF.
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